Willis Towers Watson Client Relationship Group Administrative Assistant in Boston, Massachusetts

Client Relationship Group Administrative Assistant

Date Posted: December 7, 2018

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JOB DESCRIPTION

Provides administrative services to Client Relationship Group including calendar management, scheduling meetings, travel arrangements, expense reporting, sales pipeline and account planning records, presentation and proposal support, contracting, billing, correspondence, filing, document and records management, print production, meetings and conference room set up. May handle special projects of an administrative nature.

The Role

This position requires a passion for client/customer satisfaction as well as the desire to continually tackle new challenges. This position often requires the handling of sensitive information with professionalism and integrity. As part of our dynamic environment and team you will feel a strong sense of accomplishment as you develop your technical, interpersonal and administrative skills as well as see your efforts contribute to meeting the needs of our clients. Our supportive, team-oriented, and inclusive approach will motivate you to do your best while also helping others.

Performance Objectives

Excellence

  • Challenging and varied work that fosters continuous development of technical and administrative skills

  • develop a strong understanding of all lines of business

  • Work directly with our Client Relationship Directors and others on a variety of client deliverables

  • Provide advanced level support in the full Microsoft Suite, specifically Outlook, Word, PowerPoint and Excel

  • Support the development of client documents including presentations in PowerPoint and Word, billing documentation in Excel and other written documentation/communication

  • Ensure quality control/proofreading/editing

  • Manage complex calendaring and meeting schedules, including Skype and WebEx support

  • Coordinate complex scheduling and travel arrangements; expense reporting

  • Participate in team meetings and proactively support the capturing and completion of next steps and action items

  • Support administrative needs of leaders in partnership with other administrative staff

Clients

  • Oversee client project administration (including project set-up and contract administration, file maintenance, etc.)

  • Deliver on projects to meet or exceed client expectations

  • Increase efficiency by identifying ways to improve processes

  • Serve our clients in a professional and collaborative manner

People

  • Build strong relationships internally and collaborate effectively on cross-functional teams

  • Demonstrate natural ease and effectiveness when dealing with clients/colleagues at all levels

  • Work in a supportive, team-oriented, and inclusive environment

  • Support the collaborative team environment by partnering with other administrative staff through workflow, partnership and teamwork to support all team needs

Financial

  • Prepare client invoices and generate client/project financial reports in a timely fashion as needed

  • Research billing and expense discrepancies

The Requirements

  • 5+ years’ experience providing administrative support

  • Outstanding technical skill in MS Office (Outlook, Word, PowerPoint, and Excel

  • Demonstrated expertise with PowerPoint charts and graphs

  • Ability to produce consistently high-quality results under tight deadlines

  • Excellent organizational skills, accuracy, and attention to detail

  • Excellent verbal and written communication skills

  • Solid project management skills

  • Ability to work well with colleagues at all levels

  • Ability to interface with clients effectively

  • Strong sense of professionalism and maturity

  • Resourceful, proactive self-starter with the ability to think ahead

  • Ability to multi-task and work independently, as well as part of a team

  • Creative problem solver

The Company

Willis Towers Watson is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, Willis Towers Watson has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas – the dynamic formula that drives business performance. Together, we unlock potential. Learn more at willistowerswatson.com.

Willis Towers Watson is an equal opportunity employer

Willis Towers Watson is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Equal Employment Opportunity: Know your rights. at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Unsolicited Contact

Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Willis Towers Watson are considered property of Willis Towers Watson and are not subject to payment of agency fees. In order to be an authorized Recruitment Agency/Search Firm for Willis Towers Watson, any such agency must have an existing formal written agreement signed by an authorized Willis Towers Watson recruiter and an active working relationship with the organization. Resumes must be submitted according to our candidate submission process, which includes being actively engaged on the particular search. Likewise, for our authorized Recruitment Agencies/Search Firms, if the candidate submission process is not followed, no agency fees will be paid by Willis Towers Watson. Willis Towers Watson is an equal opportunity employer.

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Not ready to Apply? at https://willistowerswatson.avature.net/WTWTalentNetwork

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JOB SNAPSHOT

  • Location:Boston, MA, US

  • Date Posted:December 7, 2018