Willis Towers Watson Team Administrator in London, United Kingdom

Team Administrator

Date Posted: December 20, 2018

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JOB DESCRIPTION

About the team:

The Financial Institutions team is part of the wider FINEX team. The FI team is made up of around 50 team members based in London & Ipswich. The FI Executive team is made up of around 14 team members who will require the most support.

The Role

In this role, you will support the Head of Financial Institutions as well as the wider Financial Institution team. This will include the following:

  • Co-ordinate external and internal meetings, booking rooms and equipment, arranging video and telephone conference calls

  • Proactively maintain busy diaries scheduling meetings in multiple time zones.

  • Arrange domestic and global travel arrangements including visas, accommodation, management of travel profiles and preparing complex itineraries when required

  • Organise internal workshops, summits and events

  • Provide additional administrative support including timesheet management, expense claims, drafting documents, taking messages,, preparing and distributing papers for internal and external meetings.

  • Taking minutes for executive meetings & distributing in a timely manner.

  • Preparing PowerPoint presentations for internal and external conferences and seminars

  • Ensure that documents conform to house style

  • Request documents from managers to allow the team to prepare for research meetings, filing and maintaining accurate records

  • Use of client information systems for the preparation of reports for client and other meetings

  • Assisting other members of the wider administrative team as and when required

  • Build effective relationships internally and externally and interact with the wider Investment team to support queries addressed to the team

  • Ensure continuous team audit compliance and adherence to required controls

The requirements:

  • Excellentone to one and team administrative skills including at least intermediateknowledge of MS Word, Excel, PowerPoint and Outlook.

  • Databaseexperience is essential as well as a good working knowledge of video andaudio conference calls

  • Beable to work comfortably in a flexible and agile working environment witha large team and successfully interact with other business areas asrequired

  • Tobe proactive and possess the tenacity to effectively support the seniorteam members

  • Tobe able to work alone and make justified decisions on behalf of the seniorteam members

  • Flexible,adaptable and a good team player with excellent people skills

  • Comfortablefollowing systems and processes, and working together with internal andexternal administrators

  • Adaptableto changing systems and internal processes

  • Highlevel of organisation and prioritization skills in order to monitor andmanage multiple tasks to successfully meet deadlines, often at shortnotice

  • Excellentoral and written communication skills

The Company

Willis Towers Watson is a leading global advisory,

broking and solutions company that helps clients around the world turn risk

into a path for growth. With roots dating to 1828, Willis Towers Watson has

40,000 employees serving more than 140 countries. We design and deliver

solutions that manage risk, optimize benefits, cultivate talent, and expand the

power of capital to protect and strengthen institutions and individuals. Our

unique perspective allows us to see the critical intersections between talent,

assets and ideas – the dynamic formula that drives business performance.

Together, we unlock potential. Learn more at

willistowerswatson.com at http://willistowerswatson.com/

Willis Towers Watson is an equal opportunity employer

Willis Towers Watson believes that effectively managing a diverse workforce is

vital to our business strategy. We have an obligation to our organization,

ourselves and our clients to hire and develop the best people we can find. We

will continually review our policies and practices to ensure that all areas of

the employment process (including recruiting, hiring, work assignments,

compensation, benefits, promotions, transfers, company-sponsored development

programs and overall workplace experience) are free from discriminatory

practices. We are committed to equal employment opportunities at Willis Towers

Watson.

Unsolicited Contact: Any unsolicited resumes/candidate profiles

submitted through our web site or to personal e-mail accounts of employees of

Willis Towers Watson are considered property of Willis Towers Watson and are

not subject to payment of agency fees. In order to be an authorized Recruitment

Agency/Search Firm for Willis Towers Watson, any such agency must have an

existing formal written agreement signed by an authorized Willis Towers Watson

recruiter and an active working relationship with the organization. Resumes

must be submitted according to our candidate submission process, which includes

being actively engaged on the particular search. Likewise, for our authorized

Recruitment Agencies/Search Firms, if the candidate submission process is not

followed, no agency fees will be paid by Willis Towers Watson. Willis Towers

Watson is an equal opportunity employer.

Apply

Not ready to Apply? at https://willistowerswatson.avature.net/WTWTalentNetwork

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JOB SNAPSHOT

  • Location:London, England, GB

  • Date Posted:December 20, 2018